IEEE UFFC STANDARDS COMMITTEE
POLICY AND PROCEDURES
Introduction
This Policy and Procedures document outlines the transaction of business of the IEEE Ultrasonics, Ferroelectrics, and Frequency Control Society (UFFC-S) Standards Committee, hereinafter called "Standards Committee" or "Committee." This Committee is a standing committee of the IEEE UFFC Society, and is governed by the Constitution and Bylaws thereof.
IEEE Committee Scope
The technical scope of standards activities is coextensive with the technical scope of the IEEE UFFC Society.
1.0 Organization of the Committee
The Committee shall consist of a Chairman, Vice-chairman, Secretary and its members. The Vice-chairman and members consist of the Chairmen of each of the Technical Subcommittees of the Standards Committee. The Committee Chairman is ex-officio a member of each Technical Subcommittee.
Each Technical Subcommittee shall consist of a Chairman, Vice-chairman, Secretary and its members. The Technical Subcommittee Chairman is appointed by the Committee Chairman. The Technical Subcommittee comprises the balloting group for its assigned standards. The members of each Technical Subcommittee shall be classified relative to the scope of the standards activity. For each Technical Subcommittee, except for the general interest category, no classification may consist of 50% or more of the balloting group membership. Care shall be taken to assure all classes are represented to the extent possible.
2.0 Responsibilities of the Committee
The Standards Committee shall be responsible for the following:
(1) Developing proposed IEEE standards within the scope of the Committee, through the agency of the individual subcommittees established for this purpose;
(2) Monitoring and guiding the progress of the individual subcommittees in the accomplishment of their assigned duties;
(3) Voting on approval of proposed IEEE standards within its scope as prepared and approved by ballot of the individual subcommittees, and submitting such approved documents to the IEEE Standards Board;
(4) Acting on other matters requiring Committee effort as provided in these procedures;
(5) Cooperating with other appropriate standards development organization.
2.1 Responsibilities of the Subcommittees
The individual Technical Subcommittees of the Standards Committee shall be responsible for the following:
(1) Developing proposed IEEE standards within its scope, as assigned by the Committee;
(2) Voting on approval of proposed IEEE standards within its scope and forwarding these to the Committee for its approval;
(3) Maintaining the standards developed by the Technical Subcommittee in accordance with the IEEE Standards Operations Manual;
(4)Responding to requests for interpretations of the standards developed by the Technical Subcommittee;
(5) Acting on other matters requiring Technical Subcommittee effort as provided in these procedures or assigned by the Committee;
(6) Cooperating with other appropriate standards development organizations;
(7) Reporting to the Committee as requested for the purposes of general information, preparation of Committee reports for UFFC-S AdCom meetings, etc.
3.0 Officers
There shall be a Chairman, a Vice-chairman and a Secretary. The Chairman is appointed by the UFFC Society President as provided by the UFFC-S Constitution and Bylaws. The Chairman appoints the Vice-chairman and Secretary. The Chairman shall organize the Committee, appoint Technical Subcommittee Chairmen, oversee the Committee's compliance with these procedures and, submit proposed standards approved by the Committee, with supporting documentation, for IEEE Standards Board review and approval as IEEE standards.
The Vice-chairman shall carry out the Chairman’s duties if the Chairman is temporarily unable to do so.
The Secretary shall record and publish minutes of each meeting, and be responsible for maintenance of records, including the Committee roster.
4.0 Membership
(1) The Committee Chairman shall appoint IEEE members as Chairmen of each Technical Subcommittee.
(2) Technical Subcommittee Chairmen shall appoint IEEE members as Vice-chairman, Secretary, and members of each Technical Subcommittee.
(3) The Technical Subcommittee may designate representatives of outside organizations and experts, who are non-IEEE members, as members of this Technical Subcommittee, with the approval of the Committee.
4.1 Application
A request for membership in a Technical Subcommittee shall be addressed to the appropriate Technical Subcommittee Chairman, indicating the applicant's direct and material interest, qualifications, and willingness to participate actively in the work of this Subcommittee.
4.2 Review of Membership The Chairman of the Committee and those of each Technical Subcommittee shall review their membership lists at least annually. Members are expected to fulfill the obligations of active participation. When a member is found in habitual default of these obligations, the appropriate Chairman shall consider the matter for appropriate action, which may include termination of membership.
4.3 Interest Categories All appropriate interests that might be directly and materially affected by the standards activity of each Subcommittee shall have the opportunity for fair and equitable participation without dominance by a single interest. Subcommittee members shall propose their own interest categories as appropriate. The interest categories shall be established or revised by a vote of the appropriate Subcommittee, and concurred in by the Committee.
4.4 Membership Roster
The Committee Secretary shall maintain a current and accurate Committee roster and shall distribute it to the members at least annually and upon request. Each Subcommittee Secretary shall maintain a current and accurate Subcommittee roster and shall distribute it to its members at least annually and upon request. All changes to a roster shall be forwarded to the appropriate Chairman immediately. The roster shall include the following:
(1) Title of the Committee/Subcommittee and its designation;
(2) Scope of the Committee/Subcommittee;
(3) Officers - Chairman, Vice-chairman, Secretary (and Standards Staff Liaison);
(4) Members: for all, list name, address, society(ies) and business affiliations; for society or organizational Designated Representatives(DR) and alternates(DRA), list as DR or DRA and the society or organization (as applicable) together with organization address;
For Technical Subcommittees, the roster shall include additionally:
(5) Interest Category of each member;
(6) Tally of interest categories - total of voting members and subtotals for each interest category.
5.0 Approval of Standards
Draft Standards and any substantive change in the content of a standard approved by ballot by a Technical Subcommittee shall be referred to the Committee for its approval and submission to the IEEE Standards Board.
6.0 Meetings
Committee meetings shall be held as decided by the Committee, the Chairman, or by petition of five or more members, to conduct business, such as making assignments, receiving reports of work, considering draft standards, resolving differences, and considering views and objections from any source. A thirty-day notice including an agenda, shall be mailed to all members, observers and experts. Meetings of a Technical Subcommittee may be held as decided upon by the Chairman or members of the Technical Subcommittee. Electronic correspondence and conferencing shall be used to the maximum extent possible for the conduct of business matters. Formal meetings shall be conducted in accordance with "Robert’s Rules of Order (Revised)," with adherence to appropriate IEEE documents as may take precedence.
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