UFFC-S Nominations Committee

Policies and Procedures for the UFFC-S Nominations Committee

References:

Constitution

5.3.2. The President shall appoint the Chair and give charge to each committee of the Society.

6.2.1. The nomination procedure and the makeup of the Nominating Committee shall be as prescribed in the Bylaws. The nomination procedure shall include provision for the Society members to place a name on the ballot.

Bylaws

3.4 Nomination of Members. A slate of nominees for vacancies on AdCom shall be prepared by the Nominations Committee for approval by AdCom at its first scheduled meeting of the year. The number of nominees shall be at least six from regions 1 through 7 and at least two from regions 8 through 10, and proper consideration shall be given to technical interest. Nominees may also be presented by Society members. A Nominating Petition, carrying at least 25 names of Society members, places that nominee automatically on the slate. Nominees may also be presented from the floor by members of AdCom. A simple majority vote will place the nominee on the ballot. All nominees must be voting members of the Society in good standing at the time of nomination.

6.8 Nominations Committee. The Nominations Committee shall each year prepare a slate of nominees for vacancies on AdCom for presentation to AdCom at its first scheduled meeting of the year, as prescribed in Section 3.4 of these Bylaws. It shall prepare biographies of candidates for inclusion with the ballots, and interact with IEEE Headquarters in the conduct of the election. The Nominations Committee shall consist of a Chair, and at least four members not more than half of whom may be present members of AdCom.

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The Editor in Chief and the immediate past Technical Program Committee Chairs of the UFFC-S's three major symposia shall be ex-officio members of the Nominations Committee.

Criteria for Choosing Nominees to Run for AdCom

Presented in this document is a summary of criteria by which the Nominations Committee selects appropriate and qualified nominees to run for elected seats on the Administrative Committee (AdCom).

1) Interest & Experience: Since the Society exists primarily to provide a forum for technology in the areas of Ultrasonics (U), Ferroelectrics (F), and Frequency Control (FC), nominees with strong technical interest and ability in at least one of these areas are sought.

Further, it is desired to keep Ad Comm balanced so that each specialty (U, F, and FC) is represented. Because each specialty field has a broad range of subspecialties, an attempt is made to further balance the AdCom with respect to these. Nominees, regardless of specific technical area, must possess a solid record of service to IEEE & UFFC-S to be considered.

2) Willingness & Ability to Serve UFFC-S: An additional criterion is to seek nominees with an interest, ability, and willingness to serve UFFC-S and the IEEE in professional and administrative activities. Examples of prior experience sought include service on a technical program committee, or holding office in a local chapter, or participating as a member of an AdCom subcommittee. Ability to attend at least one of the two AdCom meetings per year is a requirement.

3) Representation: A third criterion is to consider nominees who fairly reflect the membership of UFFC-S. Highly qualified female and minority candidates are actively sought.

4) Geographic Balance: Consideration is given to fairly representing members from all parts of the USA. The minimum number of nominees from regions 8-10 (outside the USA and Canada) shall be as prescribed in the Bylaws.

5) Electability: Electability is considered only to the extent that the Nominations Committee must feet that a potential nominee is well enough known to the Society membership to stand a fair chance of being elected. The goal is to balance the AdCom by technical areas, so it makes sense to choose qualified people who also have a fair chance of election.

6) Input Mechanisms: The Nominations Committee gathers the names of potential nominees in some or all of the following ways:

a) consideration of outstanding people working in a technical specialty which will become, or is, under-represented on the AdCom

b) review of various listing of UFFC members including the Newsletter's reports on people actively serving the Society

c) recommendations from AdCom members

d) self-nominations as received verbally or in writing from individual member

The Nominations Committee strives to consider the interest of a broad range of UFFC-S members, and to match people to opportunity. This is done by (1) balancing the committee membership itself with respect to technical specialties, (2) keeping the committee informed as to the openings on the AdCom which will become available as a given class departs, and (3) setting the number of people on the Nomination Committee to as large a number (11) as is practical, in order to develop a broad acquaintance with the Society membership as a whole. By these means, the committee feels that it fairly considers the qualified members and candidates who would make good AdCom representatives for the Society at large.